Leasing Vs. Buying A Franking Machine: Which Is Better?

Franking machines are making the postal duties of many companies much simpler. The more mail you ship, the more you will appreciate having this machine. Since the machine is operated digitally, you never again need to wait in a postal line for stamps for as long as you live.

This means you now have more time to dedicate to the actual job and to increase profits. Up the professionalism of your business by creating your very own business image. 

As a business owner, your clients also stand to enjoy many advantages including, mailing at cheaper rates as all packages are weighed and as such not a penny more is added to the bill.

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Now that you have a better idea of the benefits you stand to gain, let’s get into whether leasing or buying best fits your needs. 

Why Lease?

There are many reasons why you would choose this option over buying outright. Your business is managing a lot of mail and you desperately need a medium to high volume machine but your disposable income is insufficient for the purchase.

Give the enterprise a chance to first get on its feet before investing in this hefty purchase. Another reason to get on board with a franking machine lease is to avoid maintenance costs.

If this machine is in use daily for multiple hours, breakdowns are bound to happen. In your lease agreement, maintenance is covered by the leasing company.

Veering back to costing. Your expenditure would not end at the purchase of the machine.

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There would still be the need for ink cartridges, sticky labels, and service charges. If you are unable to commit long-term to the additional components needed for the functioning of the machine, say no to purchase and yes to leasing.

This also opens up the avenue for flexibility with your equipment as you can freely upgrade or downgrade the model as your circumstances change and not be stuck with a model you may no longer want or need.  

On the downside, your overall costs attributed to this machine will be higher over time with leasing than with buying.

The leasing agreement may bind you to its use for a much longer period than you require. As breaking a contract is not an option, you lose money in this transaction.

While you won’t be bogged down with repair costs, you have little say about how fast any repairs will be made and as such may once again lose money waiting. 

Go Ahead And Buy

Business is soaring, your need for the postal service is great, and you have the funds and can comfortably purchase the machine, all ink, and other needed add-ons for the foreseeable future, nothing is stopping you from buying your franking machine.

You have the demand, and you have the financial ability so go ahead! However, should you not have the funds but choose to undertake this purchase, the initial cost will be a hard blow to the company’s bank account. 

Now that the machine would be yours, any maintenance issue that arises can be remedied immediately without needing permission or waiting on a third party to get to it. But maintenance costs can add up if by poor luck your purchased machine suffers damage not covered by your warranty.

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Any necessary upgrades will fall to you and unfortunately if these upgrades are critical to the functioning of the franking machine but you are unable to get them, you would need to purchase a new machine.

If you are unphased by these possibilities and the thought of no contracts or monthly installments appeal to you, all roads lead to buying over leasing. Owning this machinery, you are free to sell it at any time and recoup all or some of the money spent to obtain it.

As an owner, you will further be responsible for an additional charge which is to renew the royal mail franking license yearly.

So, which is better? The choice you make will be dictated heavily by the volume of mail your company handles on a daily or monthly basis, and whether the enterprise has sufficient funds for the purchase and upkeep of the machine.

Other minor considerations like whether you want to avoid contracts or have total ownership of the machine will come into play. 

As you have seen, there are pros and cons to both options. The best bet is to take some time to pointedly review your company’s needs and go from there.